How to format data in MS word I have to prepare a report which will have lot of heading/subheadings. I am spending lot of time to format 30 pages Word report? Any suggestions to . The default, full-width, Word Calibri look. It is too wide for long documents. Line length and margins. First, some recommendations about line lenght (how many words / characters are on a single line). The default line length in Word is a bit too large. Optimal is about 12 words per line. The default of Word is more like 18 – 20 words.
After having seen a lot of reort and other reports, I think most students have little idea how to give their work a professional layout that encourages the reader to actually read it.
Most people stick to the default Word Calibri layout, which is not optimal for printed documents. Depending on where you are in the world, your document is likely going to be printed on A4 or on Letter format. The problem with Rrport is that the default full page width settings are not very suitable for long, printed documents. The default, full-width, Word Calibri look.
It is too wide for long documents. The default line length in Word is a bit too large. Optimal is about 12 words per line. The default of Word is more like 18 — 20 words per line. Line length depends on the size of your font and the page margins. You can go a point larger or smaller, depending on your font. Magazines and newspapers usually have a text size of 8 points, books and novels are around To get to the optimal ro length of 12 how to format a report in word 2007 per line the next thing you have worf do is adjust the page margins this is the whitespace around your text.
Word has a great option for this, the mirrored margins. Choose Custom Margins and increase the margins reporf suit your page. I suggest 4 cm for top and outside, kn 3 cm for bottom and inside. Hkw, the default Word font, is designed for the screen and not so much for print. Its type is called sans-serif, a font without the fancy hooks and lines on the edges of the letters. Arial is another sans-serif font you might know. The best way to change the fonts is via the Styles panel right-click on the style and choose modify :.
The optimal line height is usually around 1. That means when you use tommee tippee nipple shield how to use 10 points font size, the line height is 13 points.
Strangely, if you choose the Forjat option and use 1. You can go for a little less or more depending on what looks best. The best way to find out is to print the same page a couple of times with different line heights and compare. The lines need a bit of space between them, but not so much that you have trouble finding the next line. If you want a more unique font I can suggest any how to format a report in word 2007 these: Charis SIL classic and stylish PT Serif here in 10 point size with a 12 point line height Alegreya a modern classic.
You might think now that these all look the same, but ib as paragraph text the small differences can change the entire look of your work. Generally, it is best to use one or two different fonts at maximum worf your document. Cambria is how to use a cordless impact driver suitable for both headings and regular text, but you can also use Calibri or another sans-serif font for how to amke a cake headings.
Make the headings slightly larger than the paragraph text, this is to give structure to your document. Let the reader know what is the most important. Spacing is also imporant. The larger your headings, the more spacing they need.
Most headings profit from a bit of whitespace before and after repory. You can 2070 set this via the Styles panel. Often, something like 10 points before repotr 6 after is sufficient to give your headings some room.
A simple way to add that extra touch woed your document is to give some elements a little accent. This can be a text color for the headings or a subtle line below the headings Not with the Underline button, but in the Border section of the Styles panel. Keep it worv, a thin grey line below is how to format a report in word 2007. Important is not to overdo it. In the footer, you want to place the page number and maybe your name or other information.
How to format a report in word 2007 the header, you can place the title wird the section. This helps the reader to follow the structure of your document. Top half image, bottom half text, from Co. Text in formag large square with a background image, from Subtraction.
At last, when you think your design is finished, print a couple of pages and look at the result. Fonts and sizes are very different on screen and on paper. Try to read a paragraph and check whether you can read the lines comfortably without losing track of where you are. Is it clear what the most important elements are on the page? First of all: some simple but valuable suggestions! Personally, I use most of them already and it usually results in some positive feedback.
What is meant by sports question about aligning paragraphs etc. What is your opinion about it? Personally, I think that justifying the text looks better at first sight, but I do not know exactly to what extent it influences the readablity compared to a text that is left-aligned.
Unfortunately the implementation of justification in Word is not very good. Word only narrows or enlarges the space between the words, which often results in lines with very large gaps between the words. Just try and see what looks best. Page layout Depending on where you are in the world, your document is likely going to ho printed on A4 or on Letter format. Typography Calibri, the default Word font, is designed for the screen and not so much for print.
Other fine fonts If you want a more reoprt font I can suggest any of these: Charis Rsport classic and stylish PT Serif here in 10 point size with a 12 point line height Wird a modern classic Font structure You might think now that these all look the same, but used as paragraph text the small differences can change the entire look of your work. Lines, colors and accents A simple way to add that extra touch to your document is to give some elements a little accent. Subtle use of color in the headings and tables Header and footer In the footer, you want to place the page number and maybe your name or other information.
The cover page To come up with a nice cover design is hard, so here is some inspiration from the internet. Design Text in a large square with a background image, from Subtraction Text and a bow symbol Image and ribbon Text between lines Background image and text in a horizontal semi-transparent block Finally At last, when you think your design is finished, print a couple of pages and look at the result. Formzt examples Report of the Dutch government, with nice use of colors and different fonts.
Print your document and check the readability. Thank you very much.
Table of Contents:
Aug 26, · Writing a Report using Microsoft Word’s Tools (v) Summary Most people who write a lengthy report in Microsoft Word for the first time know how difficult it is – one has to number the pages, label all the figures and tables, and so on. There are seemingly endless hoops to jump. (Note: Word places extra space between paragraphs. You will need to adjust this by selecting the Page Layout menu. Then access Paragraph and Indents and Spacing. Under the Spacing heading, set the spacing option to 0 pt. before and 0 pt. after. Click OK.) 2. Use one space after each end punctuation mark. Be consistent throughout the document. Use the Font dialog box (Alt+H, FN) to format characters. Letters, numbers, and punctuation marks are all printable characters and, as such, you can format them. Once you select a character or a group of characters, you can apply any of the formatting commands on the Home tab’s Font group (Alt+H).
Here are some tips that follow to create my project reports. You can re-arrange the sections at a later point in time. The biggest problem that I have seen is people spend a lot of time thinking about how to categorize the document content whereas that is the last thing 1 should bother about. This takes most of my time. I will strongly recommend you to follow the following steps :.
This can be done by:. Adding box page borders for some reason does make the whole document look good, IMHO. But you can choose not to according to you. My personal font preference for the content is — Calibri, size I would suggest use of dark or light shades of 1 particular color. Like, Section title can be dark blue, sub-sections can be lighter blue. A simple tip that can be used very effectively is the paragraph spacing.
To get access to this:. If you have followed the section styling of Heading 1, heading 2 etc. This is very essential to ensure that any of the formatting or the font styles are not lost. Only 1 tip that would like to share for equations is:.
Here are the 2 parts of my latest project documentation, if you want to see the final outcome:. January 4th, by Manan. Report Formatting This takes most of my time. Page Formatting Method of Text Entry. On the Insert menu, point to Reference , and then click Cross-reference. In the For which heading box, click the heading that contains the chapter title.
In the Insert reference to box, select what you want to insert in the header or footer. For example,. Tweet Tagged Microsoft Office , office , word.